Version 2026-09, last updated 14 September 2026.
A school on All We Can is run by its own staff: one of them asks for the school, a moderator checks it is real, and its staff share acts of kindness in the school's name. Before anything is shared, one of the school's admins accepts these terms on the school's behalf. We record which school accepted, which version, who pressed accept and when.
Who we are
All We Can is run by [To confirm: the organisation's legal name, registered address, and company or charity number]. Our privacy notice says what we collect and why. For anything about these terms or a pupil's data, email [To confirm: a privacy contact address].
What the school is responsible for
- Having its own lawful basis for what its staff share, and any permission from parents that its own policies require. We never see that permission, so we rely on the school for it.
- Keeping its members to current staff. Pupils do not join a school on All We Can, staff who leave are removed by one of the school's admins, and once a school year an admin confirms the staff list is still right.
- Always having at least one admin, who can be reached if a parent asks us something.
What staff must not share
- A pupil's name, or anything that describes one child — a class name, an initial, a nickname.
- Anything about a pupil's health, faith, needs or family.
- Photos. Acts shared for a school have no photos — the app does not offer them.
A moderator reads every act before it is published and sends back anything that breaks these rules. An act shared for a school is credited to the school; the staff member's name is never shown on it.
Telling parents
The school tells parents about All We Can in its own privacy notice. It can use this:
Our staff share some of the school's acts of kindness on All We Can, a website run by[To confirm: the organisation's legal name]. What they share is credited to the school and never names, describes or shows a pupil, and a moderator checks it before it is published. If you would like something taken down, press Report on the act on the All We Can website — you don't need an account — or tell the school office, and it will be removed. All We Can's privacy notice says what it collects and why.
Takedowns and complaints
- Anyone can press Report on an act, without an account.
- If a parent or pupil asks the school to take an act down, the school tells us at[To confirm: a privacy contact address], or reports the act itself.
- We take the act down first and ask questions after, and we reply within one month.
How long acts are kept
An act shared for a school is deleted at the end of the school year after the one it was shared in — after 31 August — so pupils aren't followed by it once they have moved on.
Ending
The school can ask us to hide its page at any time, and we can hide a school that doesn't keep to these terms. Hiding a school takes its page and its acts off the site straight away. If it isn't restored within 90 days, the school and its acts are deleted.
Changes to these terms
When these terms change in a way that matters to a school, the version goes up and every school's admins are asked to accept the new version before their staff share again.